Video production budget templates
Corporate video budget template
A one-day company film with interviews and b-roll: a script, a director-operator with a small crew, two cameras, edit, grade and a cutdown. Download the spreadsheet or open the sample quote.
Free, no sign-up. Works in Excel, Google Sheets and Numbers.
What goes into a corporate video budget
- Pre-production
- A script or interview questions written with the client, and a recce of the offices. Half a day of planning saves an hour of waiting on set.
- Crew
- A director-operator, a second camera for the interview angle, a gaffer and sound. A producer on the day keeps the schedule moving with the client.
- Equipment
- Two camera packages for interviews, a gimbal for b-roll, interview lighting and wireless sound.
- Hair and makeup
- Even for staff interviews. A shiny forehead costs more to fix in the grade than a makeup artist costs on set.
- Post-production
- Edit days, a grade, a sound mix and the cutdowns for social channels. Corporate clients usually ask for one more version than planned.
- Music and stock
- Licensed music and a few stock shots, priced for the client's channels.
The sample at a glance
One shoot day at the client's offices, a six-person crew, two cameras, four edit days and a 60-second cutdown. With the sample rates it comes to €13,272.80 net.
| Category | Net |
|---|---|
| Pre-production | €2,100 |
| Film crew | €2,950 |
| Equipment | €2,350 |
| Hair & makeup | €450 |
| Logistics | €300 |
| Catering | €240 |
| Production costs | €8,390 |
| Post-production | €3,200 |
| Other costs | €600 |
| Subtotal | €12,190 |
| Production fee, 10% of production costs | €839 |
| Insurance, 2% of subtotal | €243.80 |
| Total, net | €13,272.80 |
Rates in the samples are illustrative, not market rates. Replace them with your own.
Common mistakes when quoting a corporate video
- No limit on approvals. Corporate films go through several people; set the number of revision rounds in the terms.
- Underestimating interview time. Plan about an hour per interviewee, including lighting changes.
- Forgetting subtitles. Most corporate films are watched without sound.
- Hiding a drone or a second location in the base price. Quote them as an option or a second price variant.
How the numbers work
Every line is quantity × days × rate
Quantity is people or units, days are shoot or work days. Leave quantity empty and it counts as one, so a flat fee is just a rate.
Production costs sit above the line
Everything you produce yourself: planning, crew, equipment, location, art, cast, logistics and catering. Post-production and licensing sit below it.
The production fee is calculated on production costs
Here 10%. Many producers pass post and licences through without a fee, or charge for them separately. If you work differently, move the line.
Insurance is calculated on the subtotal
Here 2% of all categories. Check what your policy actually requires per job.
Questions
How much does a corporate video cost?
The sample here, one shoot day with a six-person crew, two cameras and four edit days, comes to €13,272.80 with sample rates. Your number depends on your rates, the number of shoot days and how many versions the client needs.
Should I quote by the day or by the finished minute?
By the day. Length changes edit time a little; shoot days, crew and locations change the price a lot. Days are also easier to explain when the client asks why.
Can I use this template in Google Sheets?
Yes. Open the .xlsx in Google Sheets, Excel or Numbers. The formulas are plain multiplications and sums, and the yellow cells are the ones you fill in.
Turn the budget into a quote
In Vidaset your rates fill in on every new quote, the fee and insurance calculate themselves, and the client gets a PDF in your brand colors with price options, deliverables and terms. Every new account gets 30 days of Pro, no card required.